If you're like most business owners, the Christmas party is one of your most important yearly events. It's a time when you and your employees can let your hair down and celebrate all the hard work you've done over the past year. Oftentimes it isn't thought about until the last minute, but if you want to make sure your party goes off without a hitch, you need to start planning it now!
In this blog post, we'll discuss the benefits of booking your external Christmas party early and easy tips to get things organised. So read on and get planning!
Reasons to Book a Christmas Party Early in the Year
As we said above it's never too early to start planning your shared Christmas party! Here are a few reasons why:
First of all, one of the biggest benefits of booking your Christmas party early is that it gives you more time to budget for the event. This is important because parties can quickly become expensive, and if you're not careful, you could end up overspending.
By starting to plan early, you can spread the cost of your party over a longer period of time. This makes it easier to stay on budget and avoid any last-minute financial stress.
The earlier you book, the more choice you'll have when it comes to choosing venues and suppliers. This is especially important if you're looking for a popular or unique venue that gets booked up quickly. And if you're looking for a truly unique Christmas party experience, booking early is the only way to guarantee that you'll get exactly what you want.
No Last Minute Stress
In addition, booking early also gives you more time to plan all the important details of your party. This includes everything from choosing a theme and menu, to booking entertainment and sending out invitations.
For example, if you want to include entertainment or special guest speakers, you'll need to book them well in advance to ensure they're available on the date of your event.
Booking early means you won't have to worry about last-minute complications. By getting everything sorted well in advance, you can relax and enjoy the party knowing that everything is taken care of.
One of the biggest benefits of booking your private Christmas party early is that you can take advantage of early bird pricing. Many venues offer discounts for parties booked months in advance, so if you're looking to save money on your business Christmas party, booking early is the way to go.
One of the best reasons to book your Christmas party early is that it can help boost staff morale. After a busy year, your employees will appreciate the opportunity to let off some steam and celebrate their achievements. And what better way to do that than with a Christmas party?
The earlier you start planning, the more time your employees will have to get excited about the party and look forward to it. This is especially important if your party is taking place during a busy or stressful time of year.
Secure Your Date
If you're looking to book a popular venue or supplier, one of the most important things to do is secure your date as soon as possible. This is because many businesses start planning their Christmas parties months in advance, so the sooner you book, the better your chances of getting your first choice.
Higher Rate of Attendance
Speaking of securing your date, you will be more likely to get a higher rate of attendance if you book the date for your party well in advance. This is because employees are less likely to have already made other plans or commitments during the months leading up to Christmas.
So if you want to make sure as many people as possible can attend your Christmas party, it's best to start planning it early.
Accommodation & Transport
Finally, accommodation and transport can be tricky to organise, especially if you're hosting a Christmas party for out-of-town guests, so it's best to start working on this as early as possible. This gives you plenty of time to book accommodation and transport for your guests, as well as plan any other activities they might enjoy while they're in town.
If your Christmas party is taking place at a hotel or resort, booking early also gives you the best chance of securing accommodation at the venue for your guests. This is especially important if your event is taking place during peak season when hotels tend to get booked up quickly.
Tips for Getting Organised
Now that you know all the benefits of booking your business Christmas party early, here are a few tips to help you get organised:
Decide on a Budget
First, start working on your budget. This will help you keep track of your spending and avoid any nasty surprises down the line.
If you're looking to save money, try to avoid booking your party during peak season. This is usually from mid-December to early January.
Next, think about your guests. What kind of party are they going to enjoy? Would they prefer a formal dinner or a more relaxed cocktail party?
Discuss options with your colleagues and employees to get their input on what they would like to do for the Christmas party. This is important because it will help you choose the right venue and activities for your event.
Choose a Date
Start by creating a list of potential dates for your event. This will give you some flexibility when it comes to booking a venue and other suppliers. Then you can start contacting venues, suppliers and entertainment to check their availability.
Send Save the Dates
Once you've chosen a date and venue, start sending out save the date emails or messages to your guests. This will give them plenty of time to clear their schedules and make any necessary arrangements.
Make it Official
Finally, once you've booked everything, make sure to send out invitations and start promoting the event to your employees to get everyone excited!
Planning and organising a party takes time, effort, and coordination. By getting a head start on the planning process, you'll be able to avoid the stress and last-minute scrambling that can often come with trying to organise a party.
Not to mention, booking early also has a number of other benefits, like securing your preferred date, getting better rates, and having more time to budget. So if you're thinking about hosting a Christmas party this year, make sure to start making arrangements early and be sure to check out cinch Stadium at Franklin's Gardens business Christmas parties for both shared and private events!